Document Categories We Handle

A. Commercial / Business Documents

Apostille of Commercial, Business, Corporate, Import-Export Documents are essential for
businesses expanding internationally. It authenticates business-related paperwork to ensure legal
recognition in Hague Convention countries for Trade, Investment, And Corporate Activities.

What is an Apostille?
An Apostille is a stamped certificate issued by the Ministry of External Affairs (MEA),
Government of India, issued as a sticker with stamp with a unique identification number
which authenticates the origin of a public document. Once Apostille, your documents are
considered legally valid in all 120 + Hague Convention member countries.
Process of Commercial Document Apostille
1. Attestation from Notary Public (Only for Specific Documents)
2. Attestation from Chamber of Commerce
3. Hague Apostille from the Ministry of External Affairs, Govt. of India

(Translation may be required depending on the destination country)
To know more, contact us at: +91 783 5000 328 or Email: info@apostrova.com
Here is the list of the document/s APOSTROVA team requests the applicant to starting and
completing the complete procedure of requested certificates Apostille.
 Original / Copy of Documents to be Apostille.
Supporting –
 Signatory Passport Copy (Bio Pages) or ID Copy
Important Notes:
 As per authority concern additional documents can require on case basis.
 Some countries may ask for certified translations in addition.
 Apostille doesn't change the content of your document – it simply validates its
authenticity for international use.

 Apostille Validity:
Once issued, Apostille is generally valid indefinitely, though some foreign agencies may request
recent Apostille (within 03 to 06 or 12 months).

 Apostrova Expertise:
We handle end-to-end Apostille for your commercial documents — ensuring fast, compliant, and
secure processing so your international operations remain uninterrupted.
 What Are Commercial Documents?
These documents are used in International Trade, Business Transactions, Company Formation,
and Legal Representations Abroad. Apostille them validates their Authenticity with International
Legal Standards.
 When is Commercial Apostille Required?
 Opening overseas business branches
 Import / Export
 International Bidding Or Tenders
 Signing Contracts / Agreements with Foreign Companies
 Applying for Foreign Licenses Or Certifications
 Setting up Representative Offices Abroad
 Bank & Financial Operations Internationally

 Common Corporate, Business or Commercial Documents Apostille:

 Power of Attorney (POA)
 Good Manufacturing Practices (GMP)
 Agency / Distribution Agreement
 Memorandum of Association (MOA)
 Articles of Association (AOA)
 Board Resolution / Company Resolution
 Certificate of Incorporation
 Import Export Code (IEC)
 Company Registration Certificate
 GST Registration Certificate
 MSME Registration Certificate
 Business Agreements / Contracts
 Partnership Deed / LLP Agreement
 Proprietorship Declaration
 Trademark Registration Certificate
 Patent Registration Certificate
 CA (Chartered Accountant) Certificate
 Audit Reports
 Balance Sheet / Financial Statements
 Bank Statements (for business use)
 Tax Returns (ITR, GST Returns)
 Free Sale Certificates
 WHO GMP Certificates
 CE Certificates
 FSSAI License (if food-related business)
 Commercial Invoice
 Packing List
 Shipping Bill / Air Waybill (AWB)
 Bill of Lading (B/L)
 Purchase Order (PO)
 Sales Order / Order Confirmation
 Letter of Credit (LC)
 Insurance Certificate (for shipment or export)
 Bank Letter
 Employment Contracts (for overseas
operations)
 Tender Documents
 Project Reports
 Work Orders / Job Work Agreements
 Declarations for Business Transactions
 Due Diligence Reports
 Company Profile
 Export Declaration Forms
 ISO Certification Documents
 CSR Compliance Reports / Certificates

B. Educational Documents

Apostille for Educational / Academic Documents is a process of authenticating Academic
Certificates so they are recognized Internationally, especially in countries that are members of

the Hague Convention (HCCH). This is often required for Higher Education, Employment,
Migration, and Or Professional Licensing Abroad.
Why Apostille is required:
Educational & Academics Documents getting Apostille mandatory if, you're –
 Applying for higher studies in abroad
 Seeking employment in foreign country
 Migrating for professional or skilled worker visa
 Attending international skill development programs
 Process of Educational Document Apostille:
1. Notary Attestation)
2. (i.) University Verification and State HRD Authentication / (may vary by state)
Or Alternative
(ii.) Attestation from Sub Divisional Magistrate, New Delhi
3. Hague Apostille from the Ministry of External Affairs, Govt. of India
To know more, contact us at: +91 783 5000 328 or email: info@apostrova.com
Here’s the list of the documents, APOSTROVA team requests applicant for starting and
completing the complete procedure of requested certificates Apostille.
Original / Copy of Certificates to be Apostille.
Supporting –
 Applicant’s Passport Copy (Bio Pages)
Important Notes:
 Original Documents are usually required.
 As per authority concern additional documents may require on case basis.
 Some countries may ask for certified translations.
 Apostille does not expire, but acceptance timeline varies by institution.
 Apostille doesn't change the content of your document – it simply validates its
authenticity for international use.

Apostille Validity:
Once issued, Apostille is valid indefinitely, though some foreign agencies may request for recent
Apostille (within 03, 06 or 12 months).
i.e

 France accepts Apostille within 03 months.
 Netherlands, Spain and Italy accept Apostille within 06 months.

List of Common Educational Documents Apostille:

 Degree Certificates (UG/PG)
 Diploma Certificates
 Mark Sheets / Transcripts
 School Leaving Certificates
 Bonafide Certificates
 Provisional Certificates
 Higher Secondary Certificate (HSC) / 12 th Pass
Certificate
 Secondary School Certificate (SSC) / 10 th Pass
Certificate
 Transfer Certificate (TC)
 Character Certificate
 Migration Certificate
 Medium of Instruction Certificate
 Internship / Training Completion Certificate
 Transcript from University / College
 Course Completion Certificate
 Grade Sheet
 Enrollment Letter (from university or college)
 Letters of Recommendation (for academic
purposes)
 Fellowship / Scholarship Award Letters
 Educational Loan Sanction Letter (if required
abroad)

C. Personal / Non-Educational Documents

We provide Apostille services for various Non-Educational / Personal Documents, ensuring their
validity and acceptance in countries under the Hague Convention. Whether it’s for travel,
relocation, or overseas applications, our expertise ensures a smooth and compliant Apostille
process.

What is a Non-Educational / Non-Academic Certificate Apostille?
 ‘Apostille’ for Non-Educational Documents verifies the authenticity of personal
certificates, making them valid in all Hague Convention countries (1961). This essential
legalization step is required for international purposes such as Marriage Registration,
Overseas Employment, Visa Processing, and Family Sponsorships."

Process of Non-Educational Document Apostille:

1. Notary Attestation
2. a. State Home / RAC / GAD Attestation (may vary by state)
Or Alternative
b. Attestation from Sub Divisional Magistrate, New Delhi
3. Hague Apostille from the Ministry of External Affairs (MEA), Govt. of India
To know more, contact us at: +91 783 5000 328 (WhatsApp available) Or Email:
info@apostrova.com
Here’s the list of the documents ‘APOSTROVA’ team requests the applicant for starting and
completing the procedure of requested certificates Apostille.
Original / Copy of Certificates to be Apostille.
Supporting –
 Applicant’s Passport Copy (Bio Pages)
Important Notes:
 Original Documents are usually required.
 As per authority concern additional documents may require on case basis.
 Some countries may ask for certified translations.
 Apostille does not expire, but acceptance timeline varies by institution.
 Apostille doesn't change the content of your document – it simply validates its
authenticity for international use.

Apostille Validity:
Once issued, Apostille is usually valid indefinitely, though some foreign agencies may request
recent Apostille (within 03, 06 or 12 months). i.e
 France accepts Apostille within 03 months as well as they want especially Birth,
Marriage, PCC and Affidavits issued / re-issued from competent authority within three
months of its issued date.
 Netherlands, Spain and Italy accept Apostille within 06 months as well as they want
especially Birth, Marriage, PCC and Affidavits issued / re-issued from competent
authority within six (06) months of its issued date

Common Non-Educational Documents we handle for Apostille:

 Birth Certificate
 Marriage Certificate
 Divorce Decree

 Death Certificate
 Police Clearance Certificate (PCC)
 Medical Certificate

 Single Status Certificate / Bachelorhood
Certificate
 Affidavits (General / Specific Purpose)
 Power of Attorney (PoA)
 Name Change Certificate / Gazette
Notification
 Adoption Deed / Adoption Papers
 Legal Heir Certificate / Succession
Certificate
 Residential Proof / Aadhaar (if applicable
for certain countries)
 Employment Certificate / Work
Experience Letter
 NOC for Minor Travel
 Relationship Certificate
 Migration Certificate (non-academic
purpose)
 Character Certificate
 Foster Care / Guardianship Papers
 Disability Certificate
 Medical Fitness Certificate
 Passport Copies / Supporting IDs (for
notarization and Apostille where
required)
 Bank Statements / Financial Affidavits
(and more…)